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Analyst - Personnel Administration (AMC 68317) Portland, ME, US in Portland, ME at Avangrid

Date Posted: 1/2/2019

Job Snapshot

Job Description

Publication date: 20.12.2018REFERENCE: 5104630302


Company: AVANGRID Management Company (AMC)Department: Personnel AdministrationJob Title: Analyst – Personnel AdministrationReports to: Manager – Personnel AdministrationLocation: Portland, ME, USCross Company Responsibility: Yes

Business and DepartmentAMC-ME-Portland Serv BuildingPortland,ME

DescriptionJOB SUMMARY:

Scope of Work - Main duties, settings, geography, reporting relationships, other relationships:

As a member of Personnel Administration, in the CFO area, this position focuses on Payroll and related activities,being Human Resources the primary internal customer and criteria provider. This position:

• May enter and audit all incoming HR Actions while maintaining high levels of accuracy or process payroll for allIUSA companies utilizing SAP.
• Provides technical support in both Payroll and HR areas, including but not limited to processes, benefits, 401 (K)savings and investment plans, and taxes.
• Responsible for auditing daily expense reports while adhering to the company guidelines.
• Provides first level of consultative services to all employees of the organization for all Payroll related matters.
• Supports the Personnel Costs budgeting process including running necessary simulations in SAP.

MAJOR ROLES AND RESPONSIBILITIES (Scope of work - range of responsibilities):

1. Analyze all data entry received by HR to ensure proper documents and forms are received prior to updating theemployee’s record in SAP. Enter and audit all HR actions including internal processes relative to employee masterdata including hires, terminations, and retirements.

2. Performs all activities necessary to process one or more payrolls, including maintaining related records, filing taxreports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, anddocumenting and updating procedures.

3. Acts as Subject Matter Expert for all relevant HR and Payroll matters. Answers incoming calls and responds toquestions related to policies and procedures from all levels throughout the organization.

4. Assists with auditing the daily expense reports while adhering to the company guidelines. Requires follow up withemployees when reports to not meet existing rules and procedures.

5. Prepares reports in SAP on a weekly and monthly basis as required by law and organizational needs.

6. Maintains knowledge and provides support to Payroll functions such as T Rowe Price funding and paying taxes,balancing and filing quarterly and annual tax reports.

7. Adheres to and understands all departmental internal controls and maintains all departmental processes toensure compliance.

8. Performs general ledger reconciliations and works closely with other departments to ensure all accounts arecleared and in balance each month.

9. Supports the process of preparing all information necessary to produce the Personnel Costs budget for all ofIUSA and assists in running the budgeting process in SAP to generate a labor budget.

10. Prepares and validates reports for internal and external department audits alongside the Lead Analyst. This willinvolve working directly with the auditors to provide information as requested for sample groups and provideexplanations/further detail when necessary.


Education & Experience Required:

• Bachelor’s Degree preferred, no experience required
• Associate’s Degree with a minimum of three years relevant experience OR a High School/GED equivalent with aminimum of five years relevant experience required.

Skills & Abilities:

• Possess a high level of attention to detail
• Result and proactive orientation
• Demonstrated ability to work collaboratively with others
• Strong verbal and written communication skills
• Strong time management, scheduling and organizational skills
• Exceptional business partner focus skills and the ability to explain matters with confidentiality and tact
• Excellent working knowledge of SAP and MS Office

This opportunity will offerAVANGRID is an Equal Opportunity / Affirmative Action employer. AVANGRID shall abide by the requirements of41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualifiedindividuals based on their status as protected veterans or individuals with disabilities, and prohibit discriminationagainst all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action toemploy and advance in employment individuals without regard to race, color, religion, sex, sexual orientation,gender identity, or national origin, protected veteran status or any other status protected by federal, state, or locallaw. The Company is committed to a policy in all of its employment practices of equal opportunity without regard torace, color, religion, sex, sexual orientation, gender identity, or national origin, disability, religion, marital status,veteran status, sexual orientation, or other protected status.

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